Minutes of the 7 July 2005 meeting)<\/a><\/p>\nTania Connelly, President, welcomed Friends and guests. Thirty-one members were present.<\/p>\n
Apologies were received from the National Librarian (Penny Carnaby), Mary Atwool, Maryann Dobie, Ann Mallinson, Beverley Price, Caroline Campbell, Kate de Goldi and Jenny Zwart.<\/p>\n
The Minutes of the 2003 AGM were accepted.
\nTania Connelly \/ Alison Grant<\/p>\n
Matters arising from the 2003 Minutes<\/strong>
\nThere were no matters arising from the Minutes.<\/p>\nPresident\u2019s report<\/strong>
\nThe President, Tania Connelly, presented a Report for the year 2003\/2004.
\nTo conclude, Tania thanked the National Library for continuing to allow the Society to hold meetings free-of-charge in the building. She thanked the members of the Society for their continuing interest in the Collection and the various meetings and performances; and all the committee members for their continuing energy and commitment.
\nTania Connelly \/ Lynne Jackett
\nThe Report was adopted with acclaim.<\/p>\nMatters arising from the President\u2019s Report<\/strong>
\nCarrick Lewis thanked the Committee and the President and commended the quality of the most recent Newsletter.<\/p>\nTreasurer\u2019s Report 2004<\/strong>
\nThe Treasurer, Trevor Mowbray, presented the Treasurer\u2019s Report for the year 2003 \/ 2004.
\nHe noted that he has already started receiving subscriptions for 2004\/2005 and also donations to the Scholarship Fund.<\/p>\nQuestion: Does a donation to the Scholarship Fund count for a tax deduction?
\nAnswer: We believe so \u2013 and it is indicated on the receipt that it is a donation.<\/p>\n
Question: With reference to the term deposit, would it be better to amalgamate accounts?
\nAnswer: This is in effect being done.<\/p>\n
The Treasurer reported that the Friends of the Dorothy Neal White Collection is no longer incorporated. Trevor noted that he had contacted IRD in 2000 and it was agreed that the Society no longer had to submit annual returns, and a certificate was issued to that effect. However, the Society does still need to submit returns to the Registrar of Societies. Trevor will now take the appropriate steps for the Society to be re-incorporated.
\nTrevor Mowbray \/ Carrick Lewis<\/p>\n
It was moved that the Membership Fee remain at $20.
\nTrevor Mowbray \/ Barbara Murison<\/p>\n
Election of Officers<\/strong>
\nTrevor proposed that we re-elect Margaret Mahy as our Patron. The proposal was carried by acclaim.<\/p>\nPresident: Julie EberlyLynne Jackett \/ Joan McCrackenSecretary: Kerry FryerJoan McCracken \/ Lynne Jackett
\nCommittee: Tania Connelly, Audrey Cooper, Alison Grant, Mary Hutton, Lynne Jackett (Minutes), Joan McCracken (Newsletter), Emma MacDonald, Trevor Mowbray (Treasurer).<\/p>\n
Tania Connelly had tendered her resignation from the position of President prior to the meeting, but indicated her willingness to remain a Committee member. Kate de Goldi resigned from the Committee.<\/p>\n
Scholarship Report<\/strong>
\nMiranda Turner indicated that the Scholarship was advertised in the appropriate places. An invitation has been received for a Committee member to attend an event at Victoria University of Wellington to celebrate those who donate scholarships.<\/p>\nProposal to extend the scope of the Friends of the Dorothy Neal White Collection<\/strong> to include support for the National Children\u2019s and Susan Price Collections The meeting discussed the proposal detailed in Newsletter 32. Trevor Mowbray stressed that we do not want to cut across the role of any other existing society with an interest in current resources and activities for children. We would retain our focus on historical children\u2019s literature and the National Library of New Zealand collections. While informal discussions have already taken place, we would need to consult formally with the National Library and Susan Price. A change to the constitution could be made without cost.<\/p>\nProposal: That the incoming Committee considers various options with regard to changing the name of the Society, broadening the objectives and any legal implications, and that a Special General Meeting be convened to consider the consequences. Carrick Lewis \/ Susan Price<\/p>\n
Susan Price thanked Trevor for proposing the idea and expressed her approval of the proposal, saying she would appreciate knowing there is ongoing support for her collection. She did not expect any additional cost would be involved.<\/p>\n
Kerry Fryer read an email from Mary Atwool in support of the proposal and with a recommendation for changed wording.<\/p>\n
The proposal was carried unanimously.<\/p>\n
Proposal to create an independent website<\/strong> for the Friends of the Dorothy Neal White Collection
\nJoan McCracken demonstrated a prototype website developed by Jeff Hunt. The web site includes all of the information from the Friends\u2019 flyer, with the addition of links to The Dictionary of New Zealand Biography entry for Dorothy Ballantyne and to the Research Librarian\u2019s email.<\/p>\nNorrina Lewis highly commended Joan and her partner for developing the website. Proposal to further develop and register the website.
\nJoan McCracken \/ Emma MacDonald<\/p>\n
General Business<\/strong>
\nCarrick Lewis suggested it was preferable to be reinstated as an incorporated society rather than having to apply to be re-incorporated, and asked whether any action had been taken to be re-instated. Trevor was told by the Companies Office to just reapply, but he will try again for re-instatement.<\/p>\nJoan asked whether we needed to have an auditor verify the accounts. Trevor explained that honorary auditors are now very hard to find as they are now personally liable, auditing would cost approximately $2,000 and that auditors only look at the process not the figures. A lawyer has suggested that the best auditors are the members. What we send to the Registrar is the balance sheet and there is no legal requirement to have it audited.
\nProposed that we continue with unaudited accounts.
\nSusan Price \/ Alison Elliott<\/p>\n
Lynne acknowledged Susan Price\u2019s generous award to Kate de Goldi to write a book on children\u2019s literature and congratulated her on the success of the event to mark the award.<\/p>\n
Tania gave best wishes to Julie for her tenure as President and to the incoming committee.<\/p>\n
The Meeting closed at 7:05pm<\/p>\n
The meeting was followed by an illustrated talk, “Here, there\u2026 and back again!”, by Lynne Jackett about her overseas travels and recent project work on the collections.<\/p>\n","protected":false},"excerpt":{"rendered":"
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